Fleet Key Management

Fleet Key Management Solutions

Streamline your fleet key management with PoolCar and KeyMaster - Smartrak's comprehensive Fleet Key Management solution.

It's time to take control of your fleet.

Automate fleet key access

Track vehicle utilisation

Stop unauthorised vehicle use

Advanced fleet booking solution

Simplify your fleet key management

Managing your fleet's keys is often a thankless task. Keys aren't returned on time or go missing. People double-book vehicles which causes chaos and impacts productivity.

Thankfully there is a better way to manage your keys.

PoolCar and KeyMaster give organisations the power to automate access to their fleet's keys. Simply book a vehicle in PoolCar and collect the keys from KeyMaster. You'll have complete visibility over who took the keys and when, as well as powerful suite of management tools to streamline daily admin of your fleet.

Book a demo today to discover how easy fleet key management can be.

Know who's got the keys

One of the biggest challenges that you'll face around fleet key management is simply knowing who has your vehicle keys. But it doesn't have to be this way.

Our KeyMaster cabinets offer a robust and secure solution for automating the management and storage of your fleet keys. And because they're powered by our PoolCar booking solution, you can only take a key if you've got a valid booking.

Powerful alerts for proactive fleet key management

Sometimes traffic happens or plans change at the last minute. Our fleet key management solution has the flexibility to accommodate change.

If a booking still hasn't been checked out after 15 minutes, it is automatically cancelled so it can be booked by others, instead of sitting idle for the duration of the booking.

And if a vehicle is late to return, system admins will be notified so they can switch any future bookings to different vehicles so others aren't impacted.

Powerful alerts for proactive fleet key management

24/7 key access

For many organisations, vehicle use happens outside of ordinary business hours. In these situations, you need to check keys before the trips starts, and back in again when the trip is finished. In many instances, this requires leaving keys in locations where they could be taken by other employees.

KeyMaster offers a streamlined and secure key check-out and check-in solution. Employees simply make a booking for when they need the vehicle and check it out when they need to leave.

Simple. Safe. Secure.

Fleet Key Management features

PoolCar and KeyMaster provide organisations with a powerful solution for managing access to fleet keys. Learn about some of the powerf features that will streamline your day-to-day fleet management and give you greater oversight of your organisation's vehicles.

Reduce Emissions and improve Sustainability

Prioritise the booking of EVs and hybrids. See live battery data with optional EV telematics

Improve Fleet
Utilisation

Use booking data to track vehicle utilisation so you can start making more informed fleet decisions

Streamline Fleet
Sharing

Share fleet resources with our pool booking software so your vehicles don't sit idle

Restrict Access And Track Fleet Keys

Eliminate double bookings and missing keys by streamlining access and auditing booking data

Customisable Booking Forms

Customise the booking process to suit your organisation's needs. Capture any data you want

More Than Just Pool Booking

Easily manage access to any shared asset. Fleet keys are only just the beginning

Fleet Key Management