Fleet Servicing

Track, manage and schedule your fleet’s servicing all from one place.

Smartrak’s Fleet Servicing module helps you reduce the amount of manual administration and cross-checking. Automated alerts and custom service schedules help you stay proactive in the maintenance of your fleet, reducing operating costs and avoiding unexpected fleet downtime.

Alerts and scheduling can also extend beyond vehicles, with non-tracked assets and plant also able to be integrated. Non-tracked assets might include items such as annual reviews of fire extinguishers to EWP (elevated work platforms) insulation compliance.

Key Features

Configurable scheduled services
Track and report maintenance costs
NZTA integration for WOF, COF, RUC a nd vehicle registraiton

A unified calendar for scheduled services

Some vehicles have servicing milestones based on milage while others follow regular time periods, and specialist items of equipment may have specific numbers of hours between service requirements. Depending on the composition of your fleet, there can be a range of servicing events, which makes it a challenge to keep track of everything, particularly if you are relying on a spreadsheet to remind you what is due and when.

Smartrak’s automated fleet servicing solution manages the whole process for you, with alerts in a unified calendar to let you know when scheduled services are coming up. This is the service and maintenance resource that can be completely tailored to meet your requirements, providing a global overview of the entire fleet and highlighting those upcoming events that need your attention.

If you require alerts one week out, a month or two months in advance, this solution will accommodate your requirements, and it will notify other parties such as drivers or team leaders so they are also aware of upcoming maintenance and servicing events.
Easily see the full status of your fleet with regards to maintenance and servicing, WOF/COF, and RUC due dates
Set the alert timetable and criteria to meet your requirements
Gain a long-term perspective with historical reporting

A robust and comprehensive budgeting tool

Gain valuable clarity over servicing and maintenance costs with a solution that tracks, forecasts, and highlights cost trends across your fleet. Smartrak’s fleet servicing solution allows you to accurately identify the current and future servicing and maintenance budget for your fleet. The insights provided will also pinpoint those vehicles that are costing the most to maintain and identify which vehicles should be retired first.

Giving your fleet servicing and maintenance program the digital advantage

Smartrak’s integrated fleet servicing and maintenance solution enrols fleet managers and vehicle users in a seamless program where shared information keeps everyone better informed. By utilising Mobile Forms, on a device provided by Smartrak, or the user’s own iPhone, iPad or Android device drivers become valuable contributors to fleet performance.

Pre-start checks that you can configure to meet your organisation’s operational requirements will provide confidence that essential checks are carried out (coolant and oil levels, lights, brakes, etc.). This is a vital step in ensuring longer life and trouble-free running for your vehicles. Additionally, aspects such as cleaning and sanitising of vehicles can be reported on through digital checks that provide real-time information back to fleet managers to support your organisation’s health and safety goals.

Understanding the full impact of fleet servicing, maintenance and repair (SMR) costs

Research in the UK indicates that two-fifths of businesses don’t know the cost of vehicle downtime due to maintenance requirements and a third don’t know what they spend on SMR annually.

Unscheduled maintenance in particular can have a serious impact on your fleet’s overall running costs and the ability of the fleet to meet operational goals. When the cost of the repair, hiring a replacement vehicle, employee wages and lost productivity are factored in the cost of having a vehicle off the road ranges from NZ$ 1,300 to almost NZ$ 2,000 a day. This is a hard cost to the business that doesn’t take into account the very real impact on reputation caused by missed meetings or delayed tasks and deliveries.

Smartrak’s fleet servicing solution puts you back in control with full visibility over SMR costs, including forecasting. For more information download the product information sheet.
Easily see the full status of your fleet with regards to maintenance and servicing, WOF/COF, and RUC due dates
Set the alert timetable and criteria to meet your requirements
Gain a long-term perspective with historical reporting

Think Fleet Servicing can support your organisation’s fleet maintenance requirements? Talk to a Smartrak expert.

We’re happy to answer any questions you have and help you find the right solution. 
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