How PoolCar can prioritise certain vehicles

Smartrak’s PoolCar is packed with features and it’s important to us that your organisation gains the maximum benefit from our Mobility solutions. For example, while the benefits PoolCar brings to day-to-day fleet operations are appreciated by all our customers, not so many know that it’s also great at supporting your organisation’s strategic goals too.

Aligned to your organisation’s goals

Not every organisation has the same fleet priority. Some lease their vehicles and want to ensure they’re maximising value for money. Others want to limit their fleet's impact on the environment. By automatically prioritising certain vehicles during the booking process, PoolCar can align vehicle allocation with your organisation’s goals. Currently, PoolCar can prioritise Lease Score, Utilisations score, or CO2 emissions.

Lease Score

When prioritising lease profile of the fleet, PoolCar calculates a lease score for every vehicle in your fleet. This is done using a formula that considers a vehicle’s current odometer reading and the time remaining on a vehicle’s lease term. It then extrapolates how far each vehicle will have travelled by the end of the lease and scores it via a percentage. PoolCar then ranks each vehicle’s score from lowest to highest and displays those with the lowest score on the first page of the booking screen.

Utilisation Score

When prioritising utilisation, PoolCar looks at how often each vehicle is being used throughout the day. It ranks each vehicle as a percentage of daily utilisation and displays vehicles with the lowest utilisation on the first page of the booking screen.

Emissions Rating

When prioritising emissions, PoolCar will present vehicles on the first page of the booking calendar that have the lowest CO2 emissions profile. This can help organisations reach their emission reduction targets and reduce fuel costs. In order to take advantage of this feature, the emissions profile of each vehicle must first be uploaded into PoolCar.

These capabilities help bring fleet strategy into the heart of vehicle operations, but they are just the start of PoolCar’s journey to becoming an integral element in achieving your organisation’s strategic goals.

Trip Planning – PoolCar’s next evolution

When Smartrak released the Beta version of Trip Planning in March, PoolCar customers were introduced to the next level in fleet strategy support. Trip Planning builds on current vehicle prioritisation capabilities with a new user experience that makes it even easier for vehicle bookers to get onboard with management’s goals.

An example of Smartrak's new pool booking solution
An example of Smartrak's new pool booking solution

Trip Planning will also capture more information on each trip, through a new Destination Field on the booking page. This builds on the information PoolCar is already collecting to deliver a deeper understanding of vehicle use.

Trip Planning is set to benefit fleet operations across a range of areas:

Fleet policy will be integral to the booking process.

Fleet visibility will be improved through a solution that accurately captures journey destinations. This would previously only be possible with tracking units deployed.

Employee safety will be improved by a solution that recognises high-risk destinations and includes appropriate warnings or prompts in the booking interface. This could involve notes on the destination, recommendations regarding safety equipment or if passes need to be arranged.

Journey trend identification will be a reporting gain, with accurate identification of journey destinations from every booking.

A clear picture on utilisation through accurate reporting on kilometres travelled, destination and duration of booking will support your efforts to improve utilisation.

Sustainability goals will be supported by presenting bookers with EVs and low-emission vehicles first and provide visibility of emissions ratings. Plus, the accurate distance data that’s captured and calculated will inform EV adoption viability.

You can find out more about the new PoolCar booking page, be updated on release dates, or engage in a pre-release trial of the upgrade by contacting us via the form below.

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