It’s no secret that vehicle keys are critical to keeping your fleet moving. Lose them, and you’re dealing with delays, lost productivity, and costly replacements. But did you know that Smartrak’s KeyMaster cabinets offer far more than just secure key storage? Here’s how you can get even more value from your KeyMaster investment.

Capture key insights when keys are returned

Staying on top of fleet performance means collecting feedback - but manual surveys aren’t realistic or scalable.

KeyMaster integrates seamlessly with the PoolCar booking platform, allowing you to prompt drivers with return questions directly on the cabinet’s touchscreen. It’s simple, immediate, and ensures insights are captured while the trip is still fresh in mind.

You can fully customise the return questions. Some popular examples include:

• Fuel - Did you fill the tank?
• Damage - Any scrapes, dents or incidents?
• Location - Where did you park the vehicle? - extremely helpful if your organisation has multiple car parks.
• Odometer - What is the final reading

Built for future growth

Your fleet may evolve and your key management system should grow with it.

With KeyMaster, scalability is built in. Each main cabinet (head unit) can control multiple secondary units, giving you flexibility to expand as needed. Whether you need to manage 12 or 100+ keys, KeyMaster’s modular design makes it easy and cost-effective to scale.

Photographic verification for every booking

Accountability is critical in any fleet. But what happens if a staff member shares their ID or booking number?

To address this, KeyMaster includes a built-in camera. When a key is collected, a photo is captured and stored in the PoolCar system. So even if someone else retrieves the keys, you have clear visual evidence of who accessed them.

This adds a powerful layer of security and peace of mind.

Stop asset monopolisation

It’s not uncommon for staff to hang onto vehicle keys longer than needed - whether out of convenience or forgetfulness. This can prevent others from accessing the fleet when they need to.

KeyMaster solves this with:

• Automatic key return prompts
• Key access restricted to active bookings
• Alerts for overdue returns - Keys are securely stored and only released to authorised users with a current booking. If keys aren’t returned, Fleet Managers are immediately notified.

Automated alerts that keep you ahead

Sometimes, returning keys just slips someone’s mind - but that small delay can snowball into major scheduling issues for the rest of the day.

With KeyMaster’s automated alerts, you’re notified when keys aren’t returned on time. These alerts tell you:

• Who has the keys
• When to follow up
• How long the booking has been overrun

This proactive approach keeps your fleet moving and avoids unnecessary downtime.

More than just key storage

While key management is the primary focus of the KeyMaster key cabinet, there are lots of additional benefits that come with the implementation of an automated key management solution.

Ready to unlock smarter key management?

Get in touch with us to organise a demonstration or to discuss how we can help improve the management of your fleet.