Your fleet is only as effective as the vehicles you choose, and managing costs is key to reinvesting wisely. PoolCar gives Fleet Managers tools to capture costs, improve utilisation, and encourage smarter vehicle use so you can invest in the fleet of tomorrow.

Capturing Cost Centres

PoolCar records cost centres at the time of booking, making it easy to charge fleet usage back to the relevant departments. Monthly reports show departmental usage clearly, ensuring accurate cost recovery without guesswork.

Utilisation Data

Many fleets operate below 20% utilisation, leaving money tied up in idle vehicles. PoolCar tracks vehicle usage, helping organisations reduce fleet size by up to 10%, freeing capital (cars sitting in the car park) and ensuring vehicles are available when needed. It also helps Fleet Managers push back against claims that there aren’t vehicles available to staff. Solid booking data trumps anecdotal evidence every single time.

Encouraging Behavioural Change

PoolCar promotes smarter vehicle use through features like ride requests and short-trip approvals. Employees are prompted to consider alternatives - walking, cycling, public transport, or virtual meetings - reducing unnecessary travel and fleet dependency. PoolCar has a request a ride feature, where you can book a seat in an existing booking, thereby making better use of the already booked vehicle. PoolCar has the ability to flag bookings for short distances and send requests for approval to managers.

Reinvesting Savings

Savings from improved utilisation can be reinvested in safer, greener vehicles. Consider high ANCAP-rated vehicles to improve safety or accelerate the transition to zero-emission vehicles to lower operating costs and support sustainability goals.

By streamlining fleet management with PoolCar, you reduce costs, encourage safer and smarter travel, and reinvest in a future-ready fleet.

PoolCar

Implementing a shared vehicle solution like PoolCar opens up multiple opportunities to lower your fleet’s operating costs. But by reinvesting those savings in your future fleet, you stand to reap the benefits for both your employees and the organisation as a whole.