Managing your fleet and assets

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Smartrak’s comprehensive and scalable solutions are already delivering measurable benefits to customers in a wide range of industries, empowering fleet managers to make decisions that genuinely impact on productivity and safety.

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Fleet management is a constantly growing list of responsibilities, indicating the pivotal role played in achieving a wide array of business goals.

In addition to ensuring that vehicles are well maintained and in a state of operational readiness, you are also tasked with identifying opportunities to optimise the organisation’s fleet investment. This will involve ensuring that the right vehicles and items of plant are available for specific tasks, and that field teams have access to the resources they need. But that’s just the start.

All of the regulatory and reporting aspects of managing vehicles need to be considered. On/off road use, odo and hubo recording, cost allocation and retrieval reports. Each of these depends on accurate and timely reporting from the vehicle pool or remote job sites to meet reporting deadlines.

You will also have key responsibilities around vehicle and diver safety, with duty-of-care obligations that make you personally responsible for a range of factors beyond simply making sure that your vehicles are safe and meet legislative requirements. How drivers behave on the road, whether steps have been taken to educate them and institute a safe driving culture, all are included in a Fleet Manager’s responsibilities.

Achieving cost savings, whether through fuel cost reductions or by transitioning some of the fleet to electric vehicles, could also be a prime consideration in your reporting. How do you identify where the savings can be found, which vehicles are underutilised, is the fleet mix maximising the return on investment? You’re the fleet manager, not the CFO, and yet fiscal responsibility is integral to successfully fulfilling your responsibilities.

As a Fleet Manager, you are faced with a daunting checklist of constantly evolving tasks, and the only way to confidently address everything is to capture data on a real-time basis, and then present the insights gained in clear, applicable, and actionable reporting.

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This is how Smartrak’s comprehensive and scalable solutions are already delivering measurable benefits to customers in a wide range of industries; empowering fleet managers to make decisions that genuinely impact on productivity and safety.

Vehicle Tracking

  • More efficient processes for a growing list of tasks
  • A customised fleet management solution
  • A more efficient system to manage odo, and hubo requirements

Smartrak delivers real-time reporting on the location of fleet vehicles, alongside insights such as geofences and other key points of interest to productively manage your resources. This in-depth visibility empowers you with the tools to improve task planning, and the insights for more cogent decision making.

Furthermore, these capabilities are available to you regardless of whether you rely on a cellular or satellite network. Managers of field teams and remote workers in urban and rural environments will both benefit from Smartrak’s class-leading solutions. Our commitment to extending the operational and safety benefits of our technologies into every deployment is delivering absolute confidence across a wide spectrum of requirements, irrespective of the location.

Vehicle tracking anywhere, anytime is a key requirement in gaining the improved insights you need. Are the right vehicles being used for various tasks? Could fuel bills be reduced with better journey planning or more effective vehicle utilisation? Are your drivers spending unsafe hours behind the wheel? These are all questions that vehicle tracking and Smartrak’s powerful analytical capabilities can provide answers to.

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AVL
The “brain” of the Smartrak Fleet and Asset Management solution.

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OBD II
A convenient solution for organisations that require basic GPS vehicle tracking and a no-fuss, no-cost installation.

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Garmin 790
A productivity tool that offers genuine benefits, both in and out of the vehicle.

garmin mobile workforce integration
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Fuel Tax Credits
Businesses can claim fuel tax credits (FTC) for fuel used in machinery, plant, equipment, heavy vehicles and light vehicles travelling off public roads.

Fuel tax credits
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Single Sign On
Log on once and gain entry into several applications

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Mobile Forms
Real-time data upload automates the capture, collection, and sharing of information, eliminating manual data entry.

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Fringe Benefits Tax
Streamline your financial and compliance processes

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Permissions Management
Ensure people can only see the information that is relevant for them to do their jobs

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Reporting
Leverage your data and business intelligence to effectively monitor and report based off your business needs

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Fleet Administration

  • More efficient processes for a growing list of tasks
  • A customised fleet management solution
  • A more efficient system to manage odo, and hubo requirements

The management of your fleet will be more streamlined and simplified using Smartrak.
Our solutions reduce the administration time and costs associated with regulatory compliance, such as FBT reporting, and fuel tax credit calculations, by automating the collection and reporting of relevant data. These capabilities function as an integral offering within the Smartrak solution, producing a complete operational picture that includes vehicle servicing, WOF requirements and more.

At a time when the administrative burden on fleet managers is growing, a solution that speeds processes and frees up time is to be welcomed, particularly when a comprehensive offering such as this has the capability of seamlessly integrating with your existing business processes, extending functionality and reporting into multiple departments.

Smartrak’s solutions can also be customised to produce reports that reflect your organisation’s particular business drivers, to provide even more clarity.

The administration of your fleet and assets, keeping up to date with registration and compliance, and the insights to effectively manage fleet operations. All of these are encompassed in a comprehensive solution that ensures the readiness of your fleet’s vehicles and assets.

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Fleet Optimisation

  • Minimise costs and identify savings
  • Automated vehicle servicing
  • Operate a leaner fleet

Smartrak’s solutions support the evolving operational requirements of fleet and asset management, helping organisations to track fleet performance and utilisation, reduce operating costs, and ensure safe operating practices.

With the insights gained by having a clear view of fleet composition and use, organisations can identify ways to use vehicle and plant assets more efficiently, using the information gathered to focus on the productive utilisation of the fleet. This understanding helps to identify optimum fleet size based on actual usage, allowing the organisation to right-size and right-type the fleet to match the required use profile and future identified requirements.

Pool vehicle administration is another facet of fleet optimisation that benefits from Smartrak’s integrated fleet management system. Smartrak coordinates booking schedules, ensures the right type of vehicles are used, and controls access to vehicles.

Our solutions are also extensively used to ensure that a fleet is maintained at its optimum level, with automated maintenance scheduling that helps to prevent unexpected withdrawals from service, when an issue is suddenly discovered. This intelligent system tracks due dates for servicing against actual kilometres travelled to ensure an always-up-to date record.

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Fleet Servicing
Track, manage and schedule your fleet’s servicing all from one place.

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Mobile Forms
Real-time data upload automates the capture, collection, and sharing of information, eliminating manual data entry.

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Driver Identification
Better manage your resources from a safety, job allocation and driver behaviour perspective.

Driver Identification
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Pool Booking
A platform to manage, monitor and book your fleet’s shared vehicles and assets.

Pool Booking
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KeyMaster
An electronic key cabinet which centralises the storage and management of your pool vehicle or asset keys.

KeyMaster Cabinet
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Keyless Vehicle Entry
Lock and unlock your vehicles using a smartphone, RFID or building access card.

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Key Management

  • Reduce administration burdens in managing keys
  • Avoid losing keys
  • Reduce the cost of the ‘third key’
  • Allow staff to get keys faster

A key management solution that includes a secure key cabinet with functionality controlled via an online program will reduce the cost and simplify the management of key security and allocation.
With this system, driver authorisations and booking schedules for vehicles are centrally controlled, even when the cabinet is at a location that’s remote from operations, ensuring significantly improved oversight of vehicle use and ease of access.

Smartrak also offers a keyless vehicle management solution, which uses RFID or Bluetooth technology to grant access to a vehicle. With this system the vehicle keys are left locked inside the car, and access authorisations are granted either via the RFID card or the driver’s smartphone. The Keyless Entry solution could be the preferred option in certain situations, where it has the potential to simplify pool vehicle management, and still support the permissions and restrictions of a key cabinet solution.

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Fleet Safety

  • Driver behaviour improvements
  • Ensure fleet safety compliance
  • Reduce incidents of speeding and accidents
  • High impact and rollover accident alerts

Smartrak’s vehicle tracking systems provide a wealth of information about driver behaviour, with speeding and harsh driving incidents recorded and available for driver education initiatives. Access to this information highlights any problems and supports standards setting, so that all of your organisation’s drivers understand that they have a personal responsibility to develop safer driving habits.

There are also solutions that will provide an alert if a vehicle is involved in a collision or rolls over. In these events, the vehicle’s on-board systems will notify key personnel of the incident, ensuring quick responses in the event of an emergency. This functionality is available via cellular and satellite coverage, for complete confidence in any deployment.

These capabilities deliver multiple benefits by encouraging the adoption of a safe driving culture. Your staff will be safer, you are addressing your duty of care responsibilities, and the public’s perception of your organisation is enhanced through more courteous driving. You are also saving money, because reductions in speeding and harsh driving will certainly lower your fuel and maintenance costs, and possibly result in lower insurance costs too.

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Driver Identification
Better manage your resources from a safety, job allocation and driver behaviour perspective.

Driver Identification
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High Impact and Rollover
Detect and report when a vehicle is in a collision or rolls over.

vehicle rollover
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Speed Monitoring
Track and report on employee’s driving behaviour.

Speed Monitoring
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Remora
Enables tracking of the movements of trailers, containers, generators, and any other type of non-powered asset.

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Oyster
Compact, non-powered asset tracking of your valuable plant or equipment.

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Non-powered Asset Tracking

  • Know where non-vehicle assets are located
  • Identification of redundant or underutilised assets
  • Improve theft recovery
  • Visualise the moments of unpowered assets

Accurately tracking the position and use of trailers, generators, storage containers, and other non-powered assets in the field is a valuable aid to productivity and security. With Smartrak, managers can identify underutilised plant, and are better placed to ensure field operations are adequately resourced. Asset tracking will also support accurate record keeping for service scheduling and maintenance requirements.

Another benefit that’s derived from tracking these assets addresses the key risk fleet managers face around the theft of non-powered assets. By tracking assets, theft can be proactively identified and managed, and potential recovery of these assets sped up. This reduces the likelihood of damage, and the associated insurance and productivity costs that arise from the unavailability of essential assets.

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Integration

  • Streamline data sharing between systems
  • Reduce manual administration
  • Turn stand-alone data into actionable information

Smartrak offers a robust API suite to our customers’ to support their integration needs. APIs support our customers reporting and data management by ensuring you are getting the data you need in one place, both from Smartrak and any other business systems you might have.

Use your own data and the wealth of data produced in Smartrak to develop the insights and greater understanding of how your organisation is operating. Identify opportunities for improvements and create more optimised workflows.

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APIs
APIs help integrate and automate valuable Smartrak data into your business’s software, providing an end to end integration solution.

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Reporting
Leverage your data and business intelligence to effectively monitor and report based off your business needs

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Insights
Insights is an interactive reporting suite that aggregates your Smartrak data into easy-to-read analytics.

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Reporting and Analytics

Take the guesswork out of fleet management, and let the insights provided by Smartrak reveal the operational details you need for effective decision making.

Our reporting suite aggregates your Smartrak data into easy-to-read analytics, with reports that help you build a 360˚ view of your fleet. Use the information gained to maximise fleet utilisation, identify inefficiencies, reduce fuel costs and improve fleet safety. With this solution, Smartrak takes manual manipulation out of the equation, so you can get on with running your fleet.

We also understand that no two businesses are the same, and that you may need some customised reporting, in addition to our core reports. Smartrak’s Professional Services team can help you with this, by building bespoke reports that deliver the insights you require to be successful.

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For more information on how the Fleet Management portfolio can be leveraged by your organisation, talk to a Smartrak expert

Telematics
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Explore the potential savings from leveraging the insights and data generated in Smartrak’s telematics platform via your connected fleet.

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