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PoolCar

The world's no.1 car pool booking system

Take control of your shared vehicles with the world’s leading car pool booking system.
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Unlock greater fleet efficiency and safety
Reduce administrative burden and staff resourcing
Enhance the booking experience for staff
Optimise fleet and asset size through better utilisation
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PoolCar is the answer

Say goodbye to spreadsheets, Outlook calendars, and whiteboards. PoolCar keeps you in control by automating the entire booking process - saving time and eliminating manual errors.

PoolCar gives you complete visibility into how your fleet is being used, from utilisation to driver behaviour. 

But PoolCar is more than just bookings. With built-in tools to manage vehicle access, automate maintenance workflows, and allocate costs, you'll reduce downtime, improve safety, and make smarter decisions about your fleet.
Trusted by government, health, utilities, and education organisations, PoolCar is a fit-for-purpose, secure, and scalable solution. With integrated key management, GPS tracking, and driver identification, everything you need to run a safe, efficient fleet is in one place.

Ready to streamline your fleet operations? Now’s the time to switch to PoolCar
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Pool car makes pool management a breeze

PoolCar Benefits

Smart booking automation

Stay in control

PoolCar automates the entire booking process - from licence and training checks to instant approvals. Access is controlled by role, group, or vehicle type. With automatic cancellations and ride-sharing features, your fleet stays efficient. Staff can book anytime, anywhere, via mobile or desktop.

Fleet optimisation and utilisation

Reduce costs and unlock efficiency

Right-size your fleet and reduce costs through identifying underused vehicles. Trip planning functionality can guide staff to fit-for-purpose vehicles that best support their needs and align with your organisation’s goals - from low-emission vehicles to underutilised assets.

Streamline maintenance

Keep vehicles road-ready with less effort

Maintenance scheduling with alerts and reminders reduces downtime and extends asset life. GPS, telematics, and Key Management (KeyMaster) integration ensures accurate, automated odometer readings - no paper logbooks or manual entry needed.

Integrated key management

No more lost or missing keys

Lost keys and chasing missing keys become a thing of the past. PoolCar integrates with Smartrak’s KeyMaster and Keyless Entry for secure, self-service access - 24/7.

Insightful reporting and cost control

Gain visibility for decision making

Track vehicle utilisation, maintenance, and driver behaviour (with integrated Driver Identification). Built-in ATO-compliant FBT reporting, plus support for cost centres, charge-out rates, and personal use, gives you full financial oversight.

Simplify EV management

Real-time data for smarter EV use

PoolCar integrates with our telematics device to deliver real-time battery charge and range data for electric vehicles making electric vehicle management easy. Staff can book confidently without range anxiety, and fleet managers gain valuable insights to support sustainability targets.
featured Case Study

St Vincent's Health Australia

Using Smartrak’s PoolCar Pool Booking solution in combination with our KeyMaster key management platform, St Vincent’s Hospital Sydney was able to reduce its fleet by 13% within the first two years.
Read the case study

What our customers say

  • “The overwhelming feedback from staff is that they have found PoolCar to be intuitive and easy to use.”
    Glenn Wilson, Rocky Bay
    "There have been measurable savings from using Smartrak as previously staff tended to take their own cars and claim mileage."
    Fleur Denize, Property and Commercial Coordinator
    “PoolCar brings greater structure and discipline to the process of vehicle bookings, enabling us to better understand and manage booking requirements, identify patterns of vehicle usage, and manage all aspects of our vehicle costs.”
    St Vincent’s Health Australia
  • "PoolCar offers huge cost savings on vehicle fleet as a result of identifying efficiencies and removing costly vehicles."
    Izra, Director, Government Administration
    “PoolCar and KeyMaster key cabinets delivered more than we could have hoped for, we should have done this a lot sooner.”
    Bob Morris, Transport and Fleet Manager
    "PoolCar is a great piece of technology to manage a large fleet spread over multiple locations with multi different users. Scheduling with locking and unlocking the vehicles is a breeze with most new users having a WOW in disbelief we can unlock and lock a car remotely from 150kms away."
    Stephen, Logistics and Fleet Operations Manager, Higher Education

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PoolCar simplifies Fleet Management

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